To see this for yourself, create a group schedule in any calendar folder and then look at the folder by using the MFCMAPI tool or OutlookSpy. When you invoke that command, you'll see a Group Schedules dialog box with the label, 'Group Schedules saved with this Calendar.' That's a major clue to the technical nature of group schedules: Outlook stores group schedules with a specific calendar folder.Ī group schedule is in fact a special type of appointment item. Users create and access group schedules through the Actions, View Group Schedules command in any calendar folder. In a nutshell, a group schedule is a list of people and resources that you can store for later reuse in checking their availability and creating new meeting requests or even mail messages.

This month I discuss an Outlook Calendar feature that users might not find on their own-group schedules-which Outlook has supported since Office XP. Support for a rich set of calendar collaboration features in Microsoft Outlook is one reason for choosing Microsoft Exchange over a POP3 or IMAP4 mail server.

Microsoft to do groups